Mississauga, ON
Full-time


Purpose

Responsible for full cycle Accounts Payable: Vendor Master Maintenance, invoice analysis/data entry, and payment processing.

Duties & Responsibilities

· Internal and external customer service

· Facilitate daily invoice processing through invoice receipt, sorting by due date, analyze invoices charges, and timely payment to avoid late charges

· Daily processing of vendor invoices/credits/refunds/voids in KB Quattro in a timely and accurate manner

· Prepare monthly accruals to ensure timely and accurate financial reporting

· Preparation of weekly EFT/cheque runs in Great Plains and distribution of cheques/remittances; resolve any EFT issues

· Vendor usage analysis, balance forward reconciliations, and panel status verification (use of macros for large consolidated accounts)

· Integration/Importing of payables from KB Quattro to Great Plains

· Validate payment set up/maintenance for proper taxes and panels set up for all hydro and digital telecom accounts

· Request and maintain tax exemption forms & validated tax numbers to CRA for all lessors/vendors

· Monitor status of invoices/payments to ensure they are not aging/stale dated

· Manage AP mailbox and workflow for approval.

· Transition hydro billings to consolidated and electronic billings

· Internal audit of lease set up for completeness and accuracy

· Continuously search for opportunities to strengthen internal controls, improve processes & reduce rework

· Provide back-up to other Payable team members as required

· Assist with any other duties or special projects assigned by management

Qualifications

· Strong customer service and communication skills (oral and written)

· Analytical nature

· Must be detail oriented and well organized

Requirements

· Strong data entry (efficient and accurate) for high volume environment

· 3 years minimum of related experience

· Advanced Excel skills – must be comfortable with PivotTables, VLOOKUP

· Able to work overtime during month end/year end close if needed

Pattison Outdoor Advertising is an equal opportunities employer. We welcome and encourage applications from people with disabilities. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation during the recruitment process, please advise our Human Resources department.

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